Every door. Every dollar.
One ledger.
RentMetrics turns your managers’ statements — or your spreadsheet — into one accountant-grade view of your portfolio.
| Unit | Contract | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | YTD |
|---|---|---|---|---|---|---|---|---|---|---|
| Sunset Duplex · Unit A | $1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 11,600 |
| Sunset Duplex · Unit B | $1,400 | 1,400 | 1,400 | 950 | 1,850 | 1,400 | 1,400 | 1,400 | 1,400 | 9,800 |
| Maple St Fourplex · Unit 1 | $1,125 | 1,125 | 1,125 | 1,125 | 1,125 | 1,125 | 1,125 | 1,125 | 1,125 | 9,000 |
| Maple St Fourplex · Unit 2 | $1,095 | 1,095 | 1,095 | 1,095 | 1,095 | — | — | 1,150 | 1,150 | 6,680 |
| 18 Alder Ct | $1,675 | 1,675 | 1,675 | 1,675 | 1,675 | 1,675 | 1,675 | 1,675 | 1,675 | 13,400 |
| Portfolio | $6,745 | 6,745 | 6,745 | 6,295 | 7,195 | 5,650 | 5,650 | 6,800 | 5,400 | 50,480 |
Works with your statements from AppFolio, Buildium, Yardi, Rent Manager, and more.
For PM-managed owners
You own the properties.
Your PM owns the dashboard.
AppFolio, Buildium, Yardi — software that works for your manager, not for you. All you see is a PDF a month. RentMetrics turns those statements into a dashboard that’s yours: cap rate, cash-on-cash, collections, arrears, across every property and every manager.
Every number keeps its receipt
Click any cell — especially the odd ones — and see the statement line it came from. Nothing is ever just a number.
See it in the ledger| Feb | Mar | Apr |
|---|---|---|
| 1,400 | 950 | 1,850 |
Where this number came from
Reconciles to the penny
Every import is checked against the statement’s own totals. Anything that doesn’t add up gets flagged, not buried.
$0.00
Unexplained variance
21 of 21
Statements reconciled
Reads the statements you already get
No PM logins, no API keys — it reads the owner statement you already receive, and we tell you honestly which formats are production-ready.
For DIY landlords
Simpler than QuickBooks.
Smarter than your spreadsheet.
Log rent and expenses by hand — same grids, same metrics, whether a manager runs your buildings or you do. A good spreadsheet can do a lot of this — if you build it, and keep every formula honest. Here it’s just how the grid works: actuals behind, live now, projected ahead.
| Actuals | Today | Projected | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | |
| Rent collected | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 | 1,450 |
| Operating expenses | (210) | (95) | (140) | (180) | (95) | (310) | (95) | (95) | (150) | (150) | (150) | (150) |
| NOI | 1,240 | 1,355 | 1,310 | 1,270 | 1,355 | 1,140 | 1,355 | 1,355 | 1,300 | 1,300 | 1,300 | 1,300 |
| CapEx | — | — | (1,240) | — | — | — | — | — | — | — | — | — |
| Cash flow | 1,240 | 1,355 | 70 | 1,270 | 1,355 | 1,140 | 1,355 | 1,355 | 1,300 | 1,300 | 1,300 | 1,300 |
OpEx and CapEx, kept apart
Every expense is an operating cost or a capital investment. NOI stays honest, and CapEx sits below the line where it belongs.
See the full P&LArrears vs. contract rent
The grid knows what each tenant owes, so a short month shows up the day it happens — not at year-end.
How arrears are trackedNo formulas to break
Add a property, insert a unit, log a payment. Nothing to drag, nothing to un-#REF!.
Start freeBuilt by a landlord (and product designer) who ran his portfolio on a very sophisticated spreadsheet — and got tired of maintaining it.
Market rent data
Know when it’s time
to raise the rent.
Every property gets a live market-rent estimate — pulled from comps at setup, refreshed quarterly on every paid plan. It sits beside your contract rent, so under-market doors surface themselves instead of hiding in a hunch.
| Unit | Contract | Market | |
|---|---|---|---|
| Sunset Duplex · A | $1,450 | $1,590 | $140 below market |
| Sunset Duplex · B | $1,400 | $1,410 | at market |
| 18 Alder Ct | $1,675 | $1,640 | above market |
| If raised at renewal | +$1,680/yr | ||
Every April
Tax time is an export,
not a project.
Every entry is categorized all year. When your accountant asks, export Schedule E–ready numbers per property — instead of rebuilding the year from twelve PDFs.
| Rents received | Line 3 | 51,880 |
| Insurance | Line 9 | (1,140) |
| Management fees | Line 11 | (4,246) |
| Repairs | Line 14 | (1,860) |
| Taxes | Line 16 | (2,210) |
Pricing
Pay per door.
Free up to two.
$6 per unit per month — or $4 billed annually. No base fee, no plans to pick, and every account starts with a 14-day full-featured trial. No credit card.
Cancel anytime.
$288/yr, billed upfront · save $144.
Same product either way — unlimited imports and your full statement history on both.
Either paid plan is the whole product.
Monthly and annual never differ — that’s why there is one Paid column.
- Properties & unitsUp to 2UnlimitedUnlimited
- Statement import & reconciliation
- Full history — every past year
- One P&L — every property, every manager
- Every number keeps its receipt
- Live cap rate, cash-on-cash & DCR
- Tenant arrears tracking
- Automatic vacancy detection
- Forward cash-flow projections
- Reserve waterfall
- Market-rent trackingAt setupQuarterlyQuarterly
- Schedule E–ready tax package——
- Open CSV / Excel export——
Unlimited statement ingestion on every plan, including free — every property, every past year, however far back it goes. Manual entry is always free.
FAQ
Fair questions,
straight answers.
Do I need to give you access to my property manager’s account?
No. RentMetrics works from the owner statements you already receive. There’s no login to share and no API to set up — your PM never has to be involved. Nothing to connect, no one to ask.
What if my properties are managed by more than one company?
That’s exactly who we built this for. Statements from different managers roll up into one portfolio P&L. Today, most owners have no way to see that combined view at all.
Which property managers do you support?
Any that send you an owner statement. We’re sharpest on AppFolio and Buildium, with Yardi and Rent Manager support expanding. We tell you honestly what’s production-ready versus in beta — we’d rather under-promise on a format than get a number wrong.
How do I know the imported numbers are right?
Every imported statement is reconciled against its own totals — the line items have to sum to what the statement says. Anything that doesn’t add up is flagged for you to review before it touches your books. You confirm before it’s saved.
I self-manage some of my properties. Does that work?
Yes. Enter those by hand in the same dashboard. Manually entered and statement-imported properties share one set of metrics and one portfolio view — and nothing starts over if you later hand a property to a manager.
Why doesn’t RentMetrics do deal analysis or underwriting?
On purpose. RentMetrics is the record of what your portfolio actually did — reconciled, sourced, and yours. Deal analysis is a different job: it runs on assumptions, ours runs on actuals. An accountant doesn’t also sell you the deal.
Which plan has which features?
They are the same product. Annual is a third off for paying up front — that is the only difference. Monthly costs more because you can leave any month; annual asks for the year and prices that commitment. No tiers, no AI credits, no add-on packs. If you can count your doors, you know your price.
Can I get my data out — for taxes, or if I leave?
Always. Schedule E–ready export for tax season, and open CSV/Excel export of everything, on any plan, at any time — free tier and cancelled accounts included. Holding your data hostage would contradict the whole point.
See your whole portfolio
in one P&L.
Upload last month’s statement and watch it reconcile — or start with your spreadsheet. Free up to two units, no card.
Works with your statements from AppFolio, Buildium, Yardi, Rent Manager, and more.